Author Archives: bethcron

Selecting Appropriate Formats for Transfer

We frequently receive questions from agencies about what to do when they have records in formats not listed in our revised Transfer Guidance NARA Bulletin 2014-04. The revised guidance greatly expanded the number of formats acceptable for use when transferring … Continue reading

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Top 5 Reasons Why NA-1005 Forms for Capstone Email Are Rejected for Registration

We have a few tips to assist agencies as they prepare an NA-1005 for approval to use GRS 6.1 and to ensure the process goes quickly and smoothly. The following list contains the top 5 reasons a NA-1005 might be … Continue reading

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New LMS for Records Management Training

Our Records Management Training Program will transition from the current learning management system (LMS) to a new one in the middle of November. We are planning to migrate the data in the current system on Friday, November 18 and bring … Continue reading

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The Capstone Approach and Legacy Email

Agencies using GRS 6.1, Email Managed Under a Capstone Approach, are expected to apply items the agency uses to all existing email, including legacy email. Legacy email is defined as email that still exists in an electronic format, at the … Continue reading

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Opportunity for Comment: Draft Training Bulletin

We are requesting comments on a draft Bulletin entitled “Agency Records Management Training Requirements.” The draft is available here. We anticipate releasing this Bulletin later this year. It was developed to support  the July release of OMB Circular A-130, as … Continue reading

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More flexibility for managing permanent email under GRS 6.1!

Transmittal 26 includes a revision to GRS 6.1, Email Managed Under a Capstone Approach, that provides a more flexible period for transferring permanent email to NARA. Agencies raised concerns about transferring records containing highly sensitive or personally identifiable information (PII) … Continue reading

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Release of Electronic Messages White Paper

We are pleased to announce the release of the Electronic Messages White Paper. Throughout fiscal year 2016, NARA conducted research to assess current practices in Federal agencies regarding the management of electronic messages and use of electronic messaging technology. This white … Continue reading

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FOIA Improvement Act of 2016

President Barack Obama signed into law the FOIA Improvement Act of 2016 last week. This law codifies many of the Administration’s openness policies and initiatives into the Freedom of Information Act (FOIA) and advances open government. It also highlights the … Continue reading

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Instructions and template for big bucket crosswalks

In the Frequently Asked Questions (FAQs) About Flexible Scheduling, NARA states that agencies must create a crosswalk when preparing records schedules with big bucket schedule items. We are now providing a crosswalk template and instructions (see the last link on … Continue reading

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