Expanding Capstone Webinar

Our office held a webinar for federal agencies on January 24, 2023. Topics presented in this webinar included: a discussion of NARA Bulletin 2023-02, Expanding the Use of a Role-Based Approach (Capstone) for Electronic Messages; the expanded GRS 6.1, Email and Other Electronic Messages Managed under a Capstone Approach; and the resubmission requirements for the … Continue reading Expanding Capstone Webinar

Recent Capstone Updates From NARA

Use of electronic messaging often now replaces conversations previously occurring over email. Agencies have been striving to meet the challenges of applying federal records management requirements to electronic messages. To help with this challenge, we have recently issued several guidance products allowing agencies to apply the same Capstone approach for email to electronic messages. While … Continue reading Recent Capstone Updates From NARA

Opportunity for Comment: Draft Bulletin on Expanding Capstone

We are requesting comments on a draft NARA Bulletin: Expanding the Use of a Role-Based Approach (Capstone) for Electronic Messages. Please send comments or questions to rmpolicy@nara.gov by September 30, 2022. This bulletin recognizes that the use of additional types of electronic messaging often now replaces conversations previously occurring over email. A role-based approach for managing email records, … Continue reading Opportunity for Comment: Draft Bulletin on Expanding Capstone

New NARA Bulletins Released

Our office has recently issued two NARA Bulletins to all federal agencies. The bulletins are: 2022-01: Revoked NARA Bulletins 2022-02: Resubmission of Capstone Forms Bulletin 2022-01 revokes four previously issued NARA Bulletins. During our periodic review of NARA Bulletins, we determined these Bulletins contained outdated content and should be revoked. The four Bulletins being revoked … Continue reading New NARA Bulletins Released

Top 5 Reasons Why NA-1005 Forms for Capstone Email Are Rejected for Registration

We have a few tips to assist agencies as they prepare an NA-1005 for approval to use GRS 6.1 and to ensure the process goes quickly and smoothly. The following list contains the top 5 reasons a NA-1005 might be returned for revisions after being submitted for registration. Not using the most recent form. The … Continue reading Top 5 Reasons Why NA-1005 Forms for Capstone Email Are Rejected for Registration

The Capstone Approach and Legacy Email

Agencies using GRS 6.1, Email Managed Under a Capstone Approach, are expected to apply items the agency uses to all existing email, including legacy email. Legacy email is defined as email that still exists in an electronic format, at the time of Capstone implementation (see GRS 6.1 FAQ #19). When submitting an NA-1005 form, agencies … Continue reading The Capstone Approach and Legacy Email

First Approvals to Use Capstone GRS

We are  pleased to announce the first two agencies  approved to use General Records Schedule (GRS) 6.1 for email managed under a Capstone approach are the National Archives and Records Administration (NARA) and the National Security Agency (NSA). Goal 1.2 of the Managing Government Records Directive (M-12-18) (.pdf) requires all agencies to manage permanent and temporary … Continue reading First Approvals to Use Capstone GRS

Capstone GRS Published

We are happy to announce the publication of GRS Transmittal 25 (.pdf), which issues GRS 6.1, Email Managed Under a Capstone Approach. The transmittal only adds new chapter GRS 6.1; all schedules in Transmittal 24 are still current and active. GRS 6.1 is available only to agencies implementing a Capstone approach to managing email. Agencies choosing to … Continue reading Capstone GRS Published

Reminder: Capstone GRS Public Meeting

This is a reminder that NARA is holding an open public meeting on Thursday, May 21, 2015, from 10 a.m. to 12 p.m. in the McGowan Theater (basement level), National Archives and Records Administration downtown building, 700 Pennsylvania Avenue, NW to solicit comments on General Records Schedule 6.1: Email Managed under a Capstone Approach.  This … Continue reading Reminder: Capstone GRS Public Meeting

DRAFT Capstone GRS Available

General Records Schedule 6.1: Email Managed Under a Capstone Approach  Given public interest in Federal Government email management, and in conjunction with its publication in the Federal Register, NARA is soliciting comments on General Records Schedule 6.1: Email Managed under a Capstone Approach. To facilitate the comment process, a copy of the review package comprised … Continue reading DRAFT Capstone GRS Available