Search Results for: metadata

New Bulletin on Metadata for Classified Electronic Records

by Arian D Ravanbakhsh, posted in General

We are pleased to announce the release of a new Bulletin: Metadata Guidance for the Transfer of Classified Electronic Records.  This bulletin provides guidance on security classification metadata that must accompany transfers of permanent classified electronic records to the National Archives. This metadata documents the access restrictions, review and declassification, and other metadata elements for classified … Continue reading New Bulletin on Metadata for Classified Electronic Records

Agency Metadata Requirements for Transferring Permanent Electronic Records

by Arian D Ravanbakhsh, posted in General

The following is a guest post from the Accessioning Branch Archivists of the Electronic Records Division, the custodial unit for permanent federal electronic records. As agencies are transitioning to a fully digital government, NARA would like to share a reminder of the metadata requirements for transferring permanent electronic records. NARA may not approve proposed accessions … Continue reading Agency Metadata Requirements for Transferring Permanent Electronic Records

Opportunity for Comment: Draft NARA Bulletin on Metadata Guidance for Transfer of Classified Electronic Records

by Arian D Ravanbakhsh, posted in General

We are requesting comments on a draft NARA Bulletin: Metadata Guidance for the Transfer of Classified Electronic Records Please send comments or questions to rmstandards@nara.gov by August 16, 2024. This bulletin provides guidance on security classification metadata that must accompany transfers of permanent classified electronic records to the U.S. National Archives. This metadata documents the access restrictions, review … Continue reading Opportunity for Comment: Draft NARA Bulletin on Metadata Guidance for Transfer of Classified Electronic Records

Digitizing Records: Understanding Metadata Requirements

by US National Archives, posted in 36 CFR 1236 Subpart E

This is the next post in a series supporting the publication of 36 CFR section 1236 subpart E – Digitizing Permanent Records. All of the posts have been collected under the 36 CFR Section 1236 category. In this blog post, we will explore the key aspects of metadata requirements and their significance in recordkeeping. Maintaining control and … Continue reading Digitizing Records: Understanding Metadata Requirements

Managing Metadata for Permanent Records: What if the metadata required for transferring permanent records are stored separately from the records themselves?

by US National Archives, posted in General

To follow our last post on Metadata Requirements for Permanent Records on Shared Drives, today we are discussing how to manage metadata for permanent records stored separately from the records. Required metadata, as specified in NARA Bulletin 2015-04, must have the same retention and disposition as the records they describe whether  maintained in a separate … Continue reading Managing Metadata for Permanent Records: What if the metadata required for transferring permanent records are stored separately from the records themselves?

Metadata Requirements for Permanent Records on Shared Drives

by US National Archives, posted in General

When you use a shared drive to manage and store permanent records, you should consider what documentation, including finding aids or indexes that may be required at the time of transfer. Measures must be put in place to ensure the records have the minimum metadata required in NARA Bulletin 2015-04: Metadata Guidance for the Transfer of … Continue reading Metadata Requirements for Permanent Records on Shared Drives

Metadata Requirements for Permanent Electronic Records in the Cloud

by US National Archives, posted in General

If you have Federal records in the cloud, additional metadata might need to be applied to maintain relational links between records stored in the cloud and in local storage. You should assess metadata requirements before records are transferred to or created in the cloud. Also, the contract between the agency and the cloud service provider … Continue reading Metadata Requirements for Permanent Electronic Records in the Cloud

Why does NARA ask for additional metadata for email records?

by US National Archives, posted in Email Management 2.0, General

Email records include fields of information such as the sender, recipient, date, and subject that may be considered to be a form of  metadata. However, since these fields can be populated in multiple ways, they may not provide sufficient information to make email records retrievable and useable for as long as they are needed. Agencies … Continue reading Why does NARA ask for additional metadata for email records?

Metadata and Open Data

by US National Archives, posted in General

Have you ever wondered about the relationship between NARA’s metadata guidance, open data, and the Project Open Data Metadata Schema for data.gov? In this post, we provide an overview of these three pieces of guidance and how they work together. NARA Bulletin 2015-04: Metadata Guidance for the Transfer of Permanent Electronic Records NARA Bulletin 2015-04 specifies … Continue reading Metadata and Open Data

Metadata in Electronic Records Management

by US National Archives, posted in General

Metadata is loosely defined as “data about data”. In electronic records management its definition can be refined to mean the factual information related to records such as who took a photograph, what the title of a publication is, where a video was shot, when a speech was recorded, and why a report is security classified. … Continue reading Metadata in Electronic Records Management