Search Results for: metadata

Managing Metadata for Permanent Records: What if the metadata required for transferring permanent records are stored separately from the records themselves?

by US National Archives, posted in General

To follow our last post on Metadata Requirements for Permanent Records on Shared Drives, today we are discussing how to manage metadata for permanent records stored separately from the records. Required metadata, as specified in NARA Bulletin 2015-04, must have the same retention and disposition as the records they describe whether  maintained in a separate … Continue reading Managing Metadata for Permanent Records: What if the metadata required for transferring permanent records are stored separately from the records themselves?

Metadata Requirements for Permanent Records on Shared Drives

by US National Archives, posted in General

When you use a shared drive to manage and store permanent records, you should consider what documentation, including finding aids or indexes that may be required at the time of transfer. Measures must be put in place to ensure the records have the minimum metadata required in NARA Bulletin 2015-04: Metadata Guidance for the Transfer of … Continue reading Metadata Requirements for Permanent Records on Shared Drives

Metadata Requirements for Permanent Electronic Records in the Cloud

by US National Archives, posted in General

If you have Federal records in the cloud, additional metadata might need to be applied to maintain relational links between records stored in the cloud and in local storage. You should assess metadata requirements before records are transferred to or created in the cloud. Also, the contract between the agency and the cloud service provider … Continue reading Metadata Requirements for Permanent Electronic Records in the Cloud

Why does NARA ask for additional metadata for email records?

by US National Archives, posted in Email Management 2.0, General

Email records include fields of information such as the sender, recipient, date, and subject that may be considered to be a form of  metadata. However, since these fields can be populated in multiple ways, they may not provide sufficient information to make email records retrievable and useable for as long as they are needed. Agencies … Continue reading Why does NARA ask for additional metadata for email records?

Metadata and Open Data

by US National Archives, posted in General

Have you ever wondered about the relationship between NARA’s metadata guidance, open data, and the Project Open Data Metadata Schema for data.gov? In this post, we provide an overview of these three pieces of guidance and how they work together. NARA Bulletin 2015-04: Metadata Guidance for the Transfer of Permanent Electronic Records NARA Bulletin 2015-04 specifies … Continue reading Metadata and Open Data

Metadata in Electronic Records Management

by US National Archives, posted in General

Metadata is loosely defined as “data about data”. In electronic records management its definition can be refined to mean the factual information related to records such as who took a photograph, what the title of a publication is, where a video was shot, when a speech was recorded, and why a report is security classified. … Continue reading Metadata in Electronic Records Management

What is the relationship between NARA’s Metadata and Format Guidance?

by US National Archives, posted in General, OMB NARA M-12-18

During the last two years, we published both NARA Bulletin 2015-04: Metadata Guidance for the Transfer of Permanent Electronic Records and NARA Bulletin 2014-04: Revised Format Guidance for the Transfer of Permanent Electronic Records. These Bulletins are related and complement each other. Following this guidance ensures permanent electronic records transferred to NARA will remain sustainable for as … Continue reading What is the relationship between NARA’s Metadata and Format Guidance?

Minimum Metadata Bulletin Issued

by Arian D Ravanbakhsh, posted in General

We are pleased to announce that we have issued new guidance for Federal agencies on minimum metadata requirements for transferring permanent electronic records to NARA. NARA Bulletin 2015-04: Metadata Guidance for the Transfer of Permanent Electronic Records, describes the minimum set of metadata elements that must accompany permanent electronic records transferred to NARA. This Bulletin … Continue reading Minimum Metadata Bulletin Issued

Review and Comment on Draft Metadata Guidance

by Arian D Ravanbakhsh, posted in General, OMB NARA M-12-18

We are requesting comments on a draft of an upcoming NARA Bulletin on minimum metadata requirements for transferring permanent electronic records to NARA. There are three parts to the draft (links are to PDF versions): the draft bulletin, Metadata Element Definitions, and Recommended file and folder naming conventions. The Bulletin applies to all electronic records that … Continue reading Review and Comment on Draft Metadata Guidance