Tag Archives: email

Opportunity to Comment: Draft ERM Federal Integrated Business Framework and Use Cases for Electronic Messages

We are requesting comments on two draft documents as part of our Federal Electronic Records Modernization Initiative (FERMI). The documents are the Electronic Records Management Federal Integrated Business Framework (ERM-FIBF) (Excel spreadsheet) and the Use Cases for Electronic Messages (Word document). Through … Continue reading

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Opening of 2017 Reporting Period

Today, we opened the 2017 records management reporting period. Agencies will have until March 16, 2018 to submit the following three reports: Records Management Self-Assessment (RMSA): The annual RMSA asks questions that assess compliance with records management statutes and regulations … Continue reading

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Review of Accessioned Email

NARA is receiving more schedules and NA-1005 forms for Federal Records Act (FRA) email scheduled under a Capstone approach, raising questions about how we screen permanent email for public access and what agencies and requesters can expect when having access … Continue reading

Posted in Email Management 2.0 | Tagged , , | 1 Comment

Agency Records Management Reports Posted

Yesterday, April 6th, NARA issued a press release about the 2016 records management reporting period. You can read the full press release here. Our office is posting the Senior Agency Official for Records Management (SAORM) Reports and Federal Email Management … Continue reading

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Top 5 Reasons Why NA-1005 Forms for Capstone Email Are Rejected for Registration

We have a few tips to assist agencies as they prepare an NA-1005 for approval to use GRS 6.1 and to ensure the process goes quickly and smoothly. The following list contains the top 5 reasons a NA-1005 might be … Continue reading

Posted in Email Management 2.0, GRS | Tagged , ,

The Capstone Approach and Legacy Email

Agencies using GRS 6.1, Email Managed Under a Capstone Approach, are expected to apply items the agency uses to all existing email, including legacy email. Legacy email is defined as email that still exists in an electronic format, at the … Continue reading

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More flexibility for managing permanent email under GRS 6.1!

Transmittal 26 includes a revision to GRS 6.1, Email Managed Under a Capstone Approach, that provides a more flexible period for transferring permanent email to NARA. Agencies raised concerns about transferring records containing highly sensitive or personally identifiable information (PII) … Continue reading

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First Approvals to Use Capstone GRS

We are  pleased to announce the first two agencies  approved to use General Records Schedule (GRS) 6.1 for email managed under a Capstone approach are the National Archives and Records Administration (NARA) and the National Security Agency (NSA). Goal 1.2 … Continue reading

Posted in Email Management 2.0 | Tagged , , ,

Criteria for Managing Email Records

We are pleased to announce the publication of the Criteria for Managing Email Records in Compliance with the Managing Government Records Directive (M-12-18). The criteria was developed to provide clarification of the existing requirements directly related to email management. It … Continue reading

Posted in Email Management 2.0, Presidential Memorandum | Tagged , | 2 Comments