Tag Archives: metadata
Metadata Requirements for Permanent Records on Shared Drives
When you use a shared drive to manage and store permanent records, you should consider what documentation, including finding aids or indexes that may be required at the time of transfer. Measures must be put in place to ensure the … Continue reading →
Metadata Requirements for Permanent Electronic Records in the Cloud
If you have Federal records in the cloud, additional metadata might need to be applied to maintain relational links between records stored in the cloud and in local storage. You should assess metadata requirements before records are transferred to or … Continue reading →
Best Practices for File Naming
Advances in computing have made moving files between different platforms much easier than just a few years ago. The adoption of the UNICODE standard for character encoding and cross compatibility between operating systems has made problems opening a file received … Continue reading →
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Tagged electronic records management, metadata, Records Management, transfer guidance
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Why does NARA ask for additional metadata for email records?
Email records include fields of information such as the sender, recipient, date, and subject that may be considered to be a form of metadata. However, since these fields can be populated in multiple ways, they may not provide sufficient information … Continue reading →
Metadata and Open Data
Have you ever wondered about the relationship between NARA’s metadata guidance, open data, and the Project Open Data Metadata Schema for data.gov? In this post, we provide an overview of these three pieces of guidance and how they work together. NARA … Continue reading →
Metadata in Electronic Records Management
Metadata is loosely defined as “data about data”. In electronic records management its definition can be refined to mean the factual information related to records such as who took a photograph, what the title of a publication is, where a … Continue reading →
What is the relationship between NARA’s Metadata and Format Guidance?
During the last two years, we published both NARA Bulletin 2015-04: Metadata Guidance for the Transfer of Permanent Electronic Records and NARA Bulletin 2014-04: Revised Format Guidance for the Transfer of Permanent Electronic Records. These Bulletins are related and complement each … Continue reading →
What is Metadata…
…There’s No Singular Way to Write About It…or should it be They?.. Look up the term metadata in a dictionary and you are likely to find it defined as “data that provides information about data.” While technically accurate, this definition … Continue reading →
Minimum Metadata Bulletin Issued
We are pleased to announce that we have issued new guidance for Federal agencies on minimum metadata requirements for transferring permanent electronic records to NARA. NARA Bulletin 2015-04: Metadata Guidance for the Transfer of Permanent Electronic Records, describes the minimum … Continue reading →
Review and Comment on Draft Metadata Guidance
We are requesting comments on a draft of an upcoming NARA Bulletin on minimum metadata requirements for transferring permanent electronic records to NARA. There are three parts to the draft (links are to PDF versions): the draft bulletin, Metadata Element Definitions, … Continue reading →
