Additional Background on DOI Records Schedule

On October 26, we posted about the proposed big bucket records schedule submitted by the Department of the Interior (DOI). The post also included information on how to submit comments through the Federal Register process which all records schedules containing items proposed for temporary retention must follow. We are accepting comments through November 26. The … Continue reading Additional Background on DOI Records Schedule

Department of Interior Updating Their Records Schedule

Many of our readers may have seen recent items in the news media, social media or on listservs that make it seem like the Department of the Interior is making an unusual request to destroy Federal Records. We have been busily responding to inquiries about this schedule from individuals and the press for a few … Continue reading Department of Interior Updating Their Records Schedule

NARA Review of Proposed CIA Records Schedule

Due to recent interest, we are sharing information on a proposed Central Intelligence Agency (CIA) records schedule. NARA released a press release this morning and we are sharing additional resources here. NARA is in the final stages of the records scheduling process with CIA to authorize the disposal after 30 years of various categories of … Continue reading NARA Review of Proposed CIA Records Schedule

Instructions and template for big bucket crosswalks

In the Frequently Asked Questions (FAQs) About Flexible Scheduling, NARA states that agencies must create a crosswalk when preparing records schedules with big bucket schedule items. We are now providing a crosswalk template (.xls) and instructions (.pdf) that agencies may use for this purpose. Agencies are not required to use the template, although it is recommended … Continue reading Instructions and template for big bucket crosswalks

Release of NARA Bulletin 2015-01

NARA is pleased to announce that we have issued NARA Bulletin 2015-01, Determining the Appropriate Age for Scheduling the Legal Transfer of Permanent Records to the National Archives and Records Administration (NARA). This Bulletin clarifies the appropriate age at which permanent records, regardless of their media or format, should be transferred into NARA’s legal custody. … Continue reading Release of NARA Bulletin 2015-01

Flexible Disposition Instructions in the GRS

We have received a number of comments from agencies about the new flexible disposition instructions in the GRS and want to provide some additional explanation as to why we have taken this approach and how agencies can use and benefit from these instructions. Purpose of Flexible GRS Instructions The GRS is not like agency schedules. … Continue reading Flexible Disposition Instructions in the GRS

GRS Transmittal 23

The Office of the Chief Records Officer is happy to announce the publication of GRS Transmittal 23 (.pdf). This transmittal makes available five new General Records Schedules: GRS 1.1: Financial Management and Reporting Records GRS 1.2: Grant and Cooperative Agreement Records GRS 3.1: General Technology Management Records GRS 3.2: Information System Security Records GRS 4.3: Input … Continue reading GRS Transmittal 23

GRS Team Update: Third Quarter FY 13

This is an update from our GRS Team. In October 2012, we released The New GRS: A Plan for Restructuring and Updating the General Records Schedules. This master-plan document [.pdf ] outlines an ambitious 5-year plan for rewriting the entire GRS  to reflect the contemporary Federal workplace. On May 2, 2013, we released for agency review six … Continue reading GRS Team Update: Third Quarter FY 13

Draft GRS Available for Review

The GRS Team is pleased to announce the release of six new draft General Records Schedules for agency review. The schedules were released via RM Communication AC 22.2013: Agency Review of New Draft General Records Schedules on May 2. The team will be collecting comments from agencies through May 31. Comments can be sent to … Continue reading Draft GRS Available for Review

Webinar This Wednesday!

This Wednesday, December 19, 2012 at 3:30 pm EDT we will be hosting a free, hour-long encore presentation and discussion about the recently issued Request for Disposition Authority Quality Control Checklist. There are a limited number of seats available for this presentation. Recall that back in October, we wrote about the "backlog schedule" project. During … Continue reading Webinar This Wednesday!