Category Archives: Email Management 2.0

Why does NARA ask for additional metadata for email records?

Posted on July 5, 2017 by

Email records include fields of information such as the sender, recipient, date, and subject that may be considered to be a form of  metadata. However, since these fields can be populated in multiple ways, they may not provide sufficient information … Continue reading →

Posted in Email Management 2.0, General | Tagged , , | 2 Comments

Review of Accessioned Email

Posted on April 28, 2017 by

NARA is receiving more schedules and NA-1005 forms for Federal Records Act (FRA) email scheduled under a Capstone approach, raising questions about how we screen permanent email for public access and what agencies and requesters can expect when having access … Continue reading →

Posted in Email Management 2.0 | Tagged , , | 1 Comment

Top 5 Reasons Why NA-1005 Forms for Capstone Email Are Rejected for Registration

Posted on November 18, 2016 by

We have a few tips to assist agencies as they prepare an NA-1005 for approval to use GRS 6.1 and to ensure the process goes quickly and smoothly. The following list contains the top 5 reasons a NA-1005 might be … Continue reading →

Posted in Email Management 2.0, GRS | Tagged , ,

The Capstone Approach and Legacy Email

Posted on September 28, 2016 by

Agencies using GRS 6.1, Email Managed Under a Capstone Approach, are expected to apply items the agency uses to all existing email, including legacy email. Legacy email is defined as email that still exists in an electronic format, at the … Continue reading →

Posted in Email Management 2.0, GRS | Tagged , ,

First Approvals to Use Capstone GRS

Posted on June 6, 2016 by

We are  pleased to announce the first two agencies  approved to use General Records Schedule (GRS) 6.1 for email managed under a Capstone approach are the National Archives and Records Administration (NARA) and the National Security Agency (NSA). Goal 1.2 … Continue reading →

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Criteria for Managing Email Records

Posted on April 13, 2016 by

We are pleased to announce the publication of the Criteria for Managing Email Records in Compliance with the Managing Government Records Directive (M-12-18). The criteria was developed to provide clarification of the existing requirements directly related to email management. It … Continue reading →

Posted in Email Management 2.0, Presidential Memorandum | Tagged , | 2 Comments

Capstone GRS Published

Posted on September 16, 2015 by

We are happy to announce the publication of GRS Transmittal 25 (.pdf), which issues GRS 6.1, Email Managed Under a Capstone Approach. The transmittal only adds new chapter GRS 6.1; all schedules in Transmittal 24 are still current and active. GRS 6.1 … Continue reading →

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DRAFT Capstone GRS Available

Posted on April 2, 2015 by

General Records Schedule 6.1: Email Managed Under a Capstone Approach  Given public interest in Federal Government email management, and in conjunction with its publication in the Federal Register, NARA is soliciting comments on General Records Schedule 6.1: Email Managed under … Continue reading →

Posted in Email Management 2.0, GRS | Tagged , ,

Release of OMB M-14-16

Posted on September 16, 2014 by

Yesterday, the Office of Management and Budget and the National Archives released a Memorandum (.pdf)  to the heads of agencies on Guidance for Managing Email. This Memorandum also includes NARA Bulletin 2014-06. This Memorandum reinforces the importance for each agency to manage … Continue reading →

Posted in Email Management 2.0, Presidential Memorandum | Tagged , ,

More Capstone Resources Posted

Posted on May 2, 2014 by

We are pleased to announce that additional resources related to Capstone, A New Approach to Managing Email Records, are now available. The resources added to our email management page include: Managers’ Briefing: a short recording by Chief Records Officer, Paul Wester, focused on … Continue reading →

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