Opportunity for Comment: Draft SAORM Bulletin

We are requesting comments on a draft Bulletin entitled “Guidance on Senior Agency Officials for Records Management.” The draft is available here (.pdf)

We anticipate releasing this Bulletin by the end of the fiscal year. It was developed to consolidate guidance on the SAORM position and to clarify their roles and responsibilities. The Bulletin also outlines how Departments and agencies designate their SAORMs and agency Records Officers (ROs).

The draft Bulletin supersedes the Frequently Asked Questions about Senior Agency Officials (SAOs) Appointments and incorporates applicable content from the Managing Government Records Directive (M-12-18) (.pdf) and OMB Circular A-130 (.pdf)

We welcome participation in the development of this guidance. Please comment here or email PRMD@nara.gov with any questions or comments for consideration by August 28, 2017. We will review all the comments we receive.

Thank you.

Posted in General | Leave a comment

Universal Electronic Records Management Requirements

We are pleased to announce the release of the Universal Electronic Records Management Requirements as part of our Federal Electronic Records Modernization Initiative (FERMI). Through this initiative, we have been working to improve the way agencies acquire ERM services and solutions.

Agency staff can use the Universal ERM requirements as a starting point when writing a Statement of Work or Performance Work Statement for ERM tools or services. Records officers can share these requirements with their procurement and IT departments as a basis for work on specific requirements for agency systems.

We also expect these requirements to be used in other ways. GSA is developing a new Special Item Number under Schedule 36 for electronic records management services based on these requirements. GSA plans to award this new SIN to vendors who self-certify they meet these requirements.

We also envision integrating these requirements into each of the shared services being developed by the Unified Shared Services Management office. This could ensure any of the shared services’ IT systems will manage electronic records according to NARA guidance and potentially reduce the records management burden on individual agencies.

This represents a significant milestone in our ongoing effort to improve records management throughout the Federal government as mandated by the Managing Government Records Directive.

Posted in General | Tagged , , , , | 2 Comments

Records Management Training Opportunities in August

Click here to register!

😎 August is a great time to earn NARA’s Certificate of Records Management by enrolling in our Knowledge Area (KA) courses.  We offer a Certificate of Federal Records Management Training to individuals who successfully complete Knowledge Area courses 2-6 and pass exams associated with each course. Upon completion of the courses and exams, participants will receive a Certificate signed by the Archivist of the United States.

We also offer specialty and overview courses like Electronic Records Management and Basic Records Operations (BRO).

Training is offered online, in College Park, MD, Washington, DC and select locations across the country.

AUGUST 2017

Tuesday, August 01, 2017
7:20 AM – 3:50 PM EST Basic Records Operations – Classroom Courses
Locator: 875
Norfolk Naval Shipyard, Building 15, Room 223, Portsmouth, VA 23709-1022
9:00 AM – 4:00 PM EST Knowledge Area 2 (KA2) Creating and Maintaining Agency Business Information
Locator: 224
NARA, Lec. Room A, 8601 Adelphi Rd, College Park, MD 20740
Wednesday, August 02, 2017
7:20 AM – 3:50 PM EST Electronic Records Management
Locator: 876
Norfolk Naval Shipyard, Building 15, Room 223, Portsmouth, VA 23709-1022
9:00 AM – 4:00 PM EST Knowledge Area 2 (KA2) Creating and Maintaining Agency Business Information
Locator: 224
NARA, Lec. Room A, 8601 Adelphi Rd, College Park, MD 20740
Thursday, August 03, 2017
7:20 AM – 3:50 PM EST Electronic Records Management
Locator: 876
Norfolk Naval Shipyard, Building 15, Room 223, Portsmouth, VA 23709-1022
9:00 AM – 4:00 PM EST Knowledge Area 3 (KA3) Records Scheduling
Locator: 139
NARA, Lec. Room A, 8601 Adelphi Rd, College Park, MD 20740
Friday, August 04, 2017
9:00 AM – 4:00 PM EST Knowledge Area 3 (KA3) Records Scheduling
Locator: 139
NARA, Lec. Room A, 8601 Adelphi Rd, College Park, MD 20740
Monday, August 07, 2017
9:00 AM – 4:00 PM MST Knowledge Area 2 (KA2) Creating and Maintaining Agency Business Information
Locator: 229
NARA Broomfield, CO, 17101 Huron St, Training Rm (105/106), Broomfield, CO 80023-8909
9:00 AM – 4:00 PM EST Knowledge Area 4 (KA4) Records Schedule Implementation
Locator: 112
NARA, Lec. Room A, 8601 Adelphi Rd, College Park, MD 20740
Tuesday, August 08, 2017
9:00 AM – 4:00 PM MST Knowledge Area 2 (KA2) Creating and Maintaining Agency Business Information
Locator: 229
NARA Broomfield, CO, 17101 Huron St, Training Rm (105/106), Broomfield, CO 80023-8909
9:00 AM – 4:00 PM EST Knowledge Area 4 (KA4) Records Schedule Implementation
Locator: 112
NARA, Lec. Room A, 8601 Adelphi Rd, College Park, MD 20740
Wednesday, August 09, 2017
9:00 AM – 4:00 PM MST Knowledge Area 3 (KA3) Records Scheduling
Locator: 141
NARA Broomfield, CO, 17101 Huron St, Training Rm (105/106), Broomfield, CO 80023-8909
10:00 AM – 11:30 AM PST Basic Records Operations – Online Courses
Locator: 314
Online
Thursday, August 10, 2017
8:00 AM – 4:30 PM EST Basic Records Operations – Classroom Courses
Locator: 589
Department of Veterans Affairs Medical Center, 10000 Bay Pines Blvd, Bay Pines, FL 33744
9:00 AM – 4:00 PM MST Knowledge Area 3 (KA3) Records Scheduling
Locator: 141
NARA Broomfield, CO, 17101 Huron St, Training Rm (105/106), Broomfield, CO 80023-8909
9:00 AM – 4:00 PM EST Knowledge Area 5 (KA5) Asset and Risk Management
Locator: 177
NARA, Lec. Room A, 8601 Adelphi Rd, College Park, MD 20740
10:00 AM – 11:30 AM PST Vital Business Information – Online Courses
Locator: 318
Online
Friday, August 11, 2017
9:00 AM – 4:00 PM EST Knowledge Area 5 (KA5) Asset and Risk Management
Locator: 177
NARA, Lec. Room A, 8601 Adelphi Rd, College Park, MD 20740
Monday, August 14, 2017
9:00 AM – 4:00 PM MST Knowledge Area 4 (KA4) Records Schedule Implementation
Locator: 117
NARA Broomfield, CO, 17101 Huron St, Training Rm (105/106), Broomfield, CO 80023-8909
9:00 AM – 4:00 PM EST Knowledge Area 6 (KA6) Records Management Program Development
Locator: 191
NARA, Lec. Room A, 8601 Adelphi Rd, College Park, MD 20740
Tuesday, August 15, 2017
9:00 AM – 4:00 PM MST Knowledge Area 4 (KA4) Records Schedule Implementation
Locator: 117
NARA Broomfield, CO, 17101 Huron St, Training Rm (105/106), Broomfield, CO 80023-8909
9:00 AM – 4:00 PM EST Electronic Records Management
Locator: 294
NARA, Lec. Room A, 8601 Adelphi Rd, College Park, MD 20740
Wednesday, August 16, 2017
9:00 AM – 4:00 PM EST Electronic Records Management
Locator: 294
NARA, Lec. Room A, 8601 Adelphi Rd, College Park, MD 20740
9:00 AM – 4:00 PM MST Knowledge Area 5 (KA5) Asset and Risk Management
Locator: 198
NARA Broomfield, CO, 17101 Huron St, Training Rm (105/106), Broomfield, CO 80023-8909
10:00 AM – 11:30 AM PST Basic Records Operations – Online Courses
Locator: 314
Online
Thursday, August 17, 2017
9:00 AM – 4:00 PM MST Knowledge Area 5 (KA5) Asset and Risk Management
Locator: 198
NARA Broomfield, CO, 17101 Huron St, Training Rm (105/106), Broomfield, CO 80023-8909
10:00 AM – 11:30 AM PST Vital Business Information – Online Courses
Locator: 318
Online
Friday, August 18, 2017
9:00 AM – 4:00 PM MST Knowledge Area 6 (KA6) Records Management Program Development
Locator: 192
NARA Broomfield, CO, 17101 Huron St, Training Rm (105/106), Broomfield, CO 80023-8909
Monday, August 21, 2017
8:30 AM – 4:00 PM CST Basic Records Operations – Classroom Courses
Locator: 574
San Antonio, TX – Training Support Center, 2536 Garden Ave., Bldg 4110, Fort Sam Houston, TX 78234
Tuesday, August 22, 2017
8:30 AM – 4:00 PM CST Knowledge Area 2 (KA2) Creating and Maintaining Agency Business Information
Locator: 575
San Antonio, TX – Training Support Center, 2536 Garden Ave., Bldg 4110, Fort Sam Houston, TX 78234
Wednesday, August 23, 2017
8:30 AM – 4:00 PM CST Knowledge Area 2 (KA2) Creating and Maintaining Agency Business Information
Locator: 575
San Antonio, TX – Training Support Center, 2536 Garden Ave., Bldg 4110, Fort Sam Houston, TX 78234
10:00 AM – 11:30 AM PST Basic Records Operations – Online Courses
Locator: 314
Online
Thursday, August 24, 2017
8:30 AM – 4:00 PM CST Knowledge Area 3 (KA3) Records Scheduling
Locator: 591
San Antonio, TX – Training Support Center, 2536 Garden Ave., Bldg 4110, Fort Sam Houston, TX 78234
10:00 AM – 11:30 AM PST Vital Business Information – Online Courses
Locator: 318
Online
Friday, August 25, 2017
8:30 AM – 4:00 PM CST Knowledge Area 3 (KA3) Records Scheduling
Locator: 591
San Antonio, TX – Training Support Center, 2536 Garden Ave., Bldg 4110, Fort Sam Houston, TX 78234
Monday, August 28, 2017
8:30 AM – 4:00 PM EST Electronic Records Management
Locator: 691
Department of Energy, 2714 Complex Conference Center, 235 Laboratory Road, Oak Ridge, TN 37380
Tuesday, August 29, 2017
8:30 AM – 4:00 PM EST Electronic Records Management
Locator: 691
Department of Energy, 2714 Complex Conference Center, 235 Laboratory Road, Oak Ridge, TN 37380
8:30 AM – 4:00 PM CST Electronic Records Management
Locator: 295
Houston Airport System /Administration Bldg, 16930 JFKennedy Blvd, Houston, TX 77032
Wednesday, August 30, 2017
8:30 AM – 4:00 PM CST Electronic Records Management
Locator: 295
Houston Airport System /Administration Bldg, 16930 JFKennedy Blvd, Houston, TX 77032
8:30 AM – 4:00 PM EST Vital Business Information – Classroom Courses
Locator: 692
Department of Energy, 2714 Complex Conference Center, 235 Laboratory Road, Oak Ridge, TN 37380
10:00 AM – 11:30 AM PST Basic Records Operations – Online Courses
Locator: 314
Online
Thursday, August 31, 2017
10:00 AM – 11:30 AM PST Vital Business Information – Online Courses
Locator: 318
Online
Posted in General | Tagged , | Leave a comment

NARA Review of Proposed CIA Records Schedule

Due to recent interest, we are sharing information on a proposed Central Intelligence Agency (CIA) records schedule. NARA released a press release this morning and we are sharing additional resources here.

NARA is in the final stages of the records scheduling process with CIA to authorize the disposal after 30 years of various categories of administrative and program records. You can find a copy of the proposed schedule here. We are also sharing NARA’s appraisal report which further clarifies NARA’s position on the value of these records.

The appraisal report is based on on-site review and discussions of agency business processes with CIA officials. As with all agency schedules, this schedule must be approved by the Archivist of the United States, following a public notice and comment period.

Please contact records.management@nara.gov if you have questions about the schedule, the appraisal report, or the scheduling process.

Posted in General | Tagged , | Leave a comment

Records Management Training Opportunities in July

Summer 😎 is a great time to earn NARA’s Certificate of Records Management by enrolling in our Knowledge Area (KA) courses.  We offer a Certificate of Federal Records Management Training to individuals who successfully complete Knowledge Area courses 2-6 and pass exams associated with each course. Upon completion of the courses and exams, participants will receive a Certificate signed by the Archivist of the United States.

We also offer specialty and overview courses like Electronic Records Management and Basic Records Operations (BRO).

Training is offered online, in College Park, MD, Washington, DC and select locations across the country.

Click here to register!

JULY 10 Knowledge Area 1 (KA1) Records Management Overview NOAA IRC – 1845 Wasp Blvd, Building 176, IRS Training Room, Honolulu, HI 96860
JULY 10 Knowledge Area 1 (KA1) Records Management Overview NARA, Jefferson Training RM, 700 Pennsylvania Ave NW, Washington, DC 20408
JULY 11 – 12 Knowledge Area 2 (KA2) Creating and Maintaining Agency Business NARA, Jefferson Training RM, 700 Pennsylvania Ave NW, Washington, DC 20408
JULY 11 – 12 Knowledge Area 2 (KA2) Creating and Maintaining Agency Business NOAA IRC – 1845 Wasp Blvd, Building 176, IRS Training Room, Honolulu, HI 96860
JULY 13 – 14 Knowledge Area 3 (KA3) Records Scheduling NARA, Jefferson Training RM, 700 Pennsylvania Ave NW, Washington, DC 20408
JULY 13 – 14 Knowledge Area 3 (KA3) Records Scheduling NOAA IRC – 1845 Wasp Blvd, Building 176, IRS Training Room, Honolulu, HI 96860
JULY 17 – 18 Knowledge Area 4 (KA4) Records Schedule Implementation NOAA IRC – 1845 Wasp Blvd, Building 176, IRS Training Room, Honolulu, HI 96860
JULY 18 – 19 Knowledge Area 4 (KA4) Records Schedule Implementation NARA, Jefferson Training RM, 700 Pennsylvania Ave NW, Washington, DC 20408
JULY 19 – 20 Knowledge Area 5 (KA5) Asset and Risk Management

 

NOAA IRC – 1845 Wasp Blvd, Building 176, IRS Training Room, Honolulu, HI 96860
JULY 21 Knowledge Area 6 (KA6) Records Management Program Development NOAA IRC – 1845 Wasp Blvd, Building 176, IRS Training Room, Honolulu, HI 96860
JULY 24 Basic Records Operations – Classroom Courses San Antonio, TX – Training Support Center, 2536 Garden Ave., Bldg 4110, Fort Sam Houston, TX 78234
JULY 24 – 25 Knowledge Area 5 (KA5) Asset and Risk Management NARA, Jefferson Training RM, 700 Pennsylvania Ave NW, Washington, DC 20408
JULY 25 – 26 Knowledge Area 2 (KA2) Creating and Maintaining Agency Business San Antonio, TX – Training Support Center, 2536 Garden Ave., Bldg 4110, Fort Sam Houston, TX 78234
JULY 25 – 26 Electronic Records Management EGWW Federal Bldg, Room 1B, 1220 SW 3rd Ave, Portland, OR 97204
JULY 26 Knowledge Area 6 (KA6) Records Management Program Development NARA, Jefferson Training RM, 700 Pennsylvania Ave NW, Washington, DC 20408
JULY 27 – 28 Knowledge Area 3 (KA3) Records Scheduling San Antonio, TX – Training Support Center, 2536 Garden Ave., Bldg 4110, Fort Sam Houston, TX 78234
JULY 31 Knowledge Area 1 (KA1) Records Management Overview NARA, Lec. Room A, 8601 Adelphi Rd,College Park, MD 20740
Posted in General | Tagged | Leave a comment

Managing National Security Information Course Offering

We will be hosting a one-day training course, “Managing the Lifecycle of National Security Information” on Thursday, May 25, 2017 at Archives II in College Park, MD.

This course is a one-day course designed to improve the management of classified records in the intelligence, law enforcement, and defense communities by integrating records management, information security, and declassification concepts.

Who should attend?

Anyone who handles classified records in agencies within the civilian Executive Branch, the Intelligence Community, and the Department of Defense. Participants do not need a security clearance to attend.

Upon completion of the course, participants will be able to:

  • Explain the role of NARA in managing records and safeguarding National Security Information
  • Identify the roles and responsibilities of Records Management and Classification Management personnel at every point throughout the record lifecycle
  • Apply the rules and mandates that govern the management and safeguarding of National Security Information and records
  • Define the additional requirements that pertain to National Security Information for each stage of the record lifecycle

Course Name:  Managing the Lifecycle of National Security Information

Date:  Thursday, May 25, 2017, Start Time: 9:00 AM

Deadline for Registration:  May 18, 2017

Location:  National Archives II, College Park, MD

Cost:  $150.00

To register for this course, or any other NARA course offering, please visit: https://nara.csod.com.

Posted in Upcoming | Tagged

Review of Accessioned Email

NARA is receiving more schedules and NA-1005 forms for Federal Records Act (FRA) email scheduled under a Capstone approach, raising questions about how we screen permanent email for public access and what agencies and requesters can expect when having access to these records.

While we have taken legal custody of a number of Federal agency email records to date, we have also accessioned large volumes of emails from the White House under the Presidential Records Act (PRA) since the Reagan administration. Email use has increased with each subsequent administration, from 20 million PRA emails generated by the Clinton administration to 300 million PRA emails from the Obama administration. NARA also accessions the FRA emails from the Federal components of the Executive Office of the President.

This process has given us significant experience preserving and providing public access to email collections with sensitive information, including protecting personal privacy information by applying FOIA exemption (b)(6).

Generally, Federal agency emails will not be transferred to us until they are between 15 and 25 years old. We have issued an FAQ with information on how to calculate transfer dates.

When an agency initiates a transfer of permanent email, the Agency Records Officer must indicate any FOIA exemptions that might apply on the request to transfer records to the National Archives.  

NARA archivists conduct a careful review to determine what information can be released and what can be withheld under an applicable FOIA exemption when they process closed records for public access.

Note, however, NARA generally does not apply FOIA exemption (b)(5) to archival records, which, in any event, now expires after 25 years for information subject to the deliberative process privilege.  We also do not  consult with the originating agency when releasing unclassified records.

Posted in Email Management 2.0 | Tagged , , | 1 Comment

April BRIDG Meeting Recap

Tuesday’s Bimonthly Records and Information Discussion Group (BRIDG) meeting was attended in-person and online by about 200 records management professionals.

Attendees commented that this meeting was very educational. We had a full schedule of informative speakers.

The presentation slides can be accessed as a here. You can watch (or rewatch!) the entire meeting below.

If you have any suggestions for discussion topics, or want to make a presentation yourself, please contact me at james.stossel@nara.gov.

Posted in General