Instructions and template for big bucket crosswalks

In the Frequently Asked Questions (FAQs) About Flexible Scheduling, NARA states that agencies must create a crosswalk when preparing records schedules with big bucket schedule items. We are now providing a crosswalk template (.xls) and instructions (.pdf) that agencies may use for this purpose. Agencies are not required to use the template, although it is recommended … Continue reading Instructions and template for big bucket crosswalks

Release of NARA Bulletin 2015-01

NARA is pleased to announce that we have issued NARA Bulletin 2015-01, Determining the Appropriate Age for Scheduling the Legal Transfer of Permanent Records to the National Archives and Records Administration (NARA). This Bulletin clarifies the appropriate age at which permanent records, regardless of their media or format, should be transferred into NARA’s legal custody. … Continue reading Release of NARA Bulletin 2015-01

Flexible Disposition Instructions in the GRS

We have received a number of comments from agencies about the new flexible disposition instructions in the GRS and want to provide some additional explanation as to why we have taken this approach and how agencies can use and benefit from these instructions. Purpose of Flexible GRS Instructions The GRS is not like agency schedules. … Continue reading Flexible Disposition Instructions in the GRS

GRS Transmittal 23

The Office of the Chief Records Officer is happy to announce the publication of GRS Transmittal 23 (.pdf). This transmittal makes available five new General Records Schedules: GRS 1.1: Financial Management and Reporting Records GRS 1.2: Grant and Cooperative Agreement Records GRS 3.1: General Technology Management Records GRS 3.2: Information System Security Records GRS 4.3: Input … Continue reading GRS Transmittal 23

GRS Team Update: Third Quarter FY 13

This is an update from our GRS Team. In October 2012, we released The New GRS: A Plan for Restructuring and Updating the General Records Schedules. This master-plan document [.pdf ] outlines an ambitious 5-year plan for rewriting the entire GRS  to reflect the contemporary Federal workplace. On May 2, 2013, we released for agency review six … Continue reading GRS Team Update: Third Quarter FY 13

Draft GRS Available for Review

The GRS Team is pleased to announce the release of six new draft General Records Schedules for agency review. The schedules were released via RM Communication AC 22.2013: Agency Review of New Draft General Records Schedules on May 2. The team will be collecting comments from agencies through May 31. Comments can be sent to … Continue reading Draft GRS Available for Review

Webinar This Wednesday!

This Wednesday, December 19, 2012 at 3:30 pm EDT we will be hosting a free, hour-long encore presentation and discussion about the recently issued Request for Disposition Authority Quality Control Checklist. There are a limited number of seats available for this presentation. Recall that back in October, we wrote about the "backlog schedule" project. During … Continue reading Webinar This Wednesday!

Update on Backlog Schedules

This message was also distributed as AC 04.2013. From May 7 - July 6, 2012, the Appraisal Teams within Records Management Services (ACNR) conducted a 60-day initiative to complete processing of agency-submitted records schedules in the appraisal backlog. Backlog schedules are defined as those that are at least two years old, and as of October … Continue reading Update on Backlog Schedules

Big Bucket Scheduling Workshop Follow-up

Our Big Bucket Scheduling Workshop a few weeks ago was a great success! Special thanks to the presenters from the US Patent and Trademark Office, Records Officer Susan Fawcett and USPTO records management contractors John Milligan, Neale Faunt, and Earl Ashley. Thanks also to nearly 200 attendees that filled the McGowan Theater for asking some … Continue reading Big Bucket Scheduling Workshop Follow-up

Update from the GRS Team

The General Records Schedules (GRS) Team has received the following comment on the recent RM Communication, AC 09.2012: Announcing a New General Records Schedule Team, and wanted to share their response in the event that the expressed concern is shared by others. Comment: It is just our experienced opinion that before the GRS Team embarks … Continue reading Update from the GRS Team