During the last two years, we published both NARA Bulletin 2015-04: Metadata Guidance for the Transfer of Permanent Electronic Records and NARA Bulletin 2014-04: Revised Format Guidance for the Transfer of Permanent Electronic Records. These Bulletins are related and complement each other. Following this guidance ensures permanent electronic records transferred to NARA will remain sustainable for as … Continue reading What is the relationship between NARA’s Metadata and Format Guidance?
Open Government: 2015 Senior Agency Official (SAO) Reports
This week is Sunshine Week - the time of year when we celebrate openness and transparency in the Government. Towards that goal, NARA has committed to posting the 2015 Senior Agency Official for Records Management (SAO) reports online. It is our expectation that we will have every agency’s report available on our web site. On a related … Continue reading Open Government: 2015 Senior Agency Official (SAO) Reports
Documenting Your Public Service
We are pleased to publish an update to Documenting Your Public Service. This guide provides information describing the responsibilities all government employees must follow for managing federal records. It is important for agencies to ensure employees are aware of their records management responsibilities, especially as we approach the upcoming Presidential transition. We will be developing … Continue reading Documenting Your Public Service
Making Use of GRS Crosswalks
The following post is from the GRS Team. New schedules published in General Records Schedule (GRS) Transmittals are not one-to-one replacements of old schedules. Crosswalks provide temporary bridges to help agencies understand what has changed in the GRS and how to convert superseded authorities to new authorities. Once the new GRS is completed and in place … Continue reading Making Use of GRS Crosswalks
Widespread Flooding May Threaten Records
Once again nature is threatening large parts of the country. This time large areas, including the Midwest and California but other areas as well, are experiencing unprecedented flooding. We remind Agency Records Officers that NARA posts records emergency information and other useful guidance in order for them to pass along this information to other agency … Continue reading Widespread Flooding May Threaten Records
Agency Participants Needed for Electronic Messages Research
A team within the Office of the Chief Records Officer is in the process of conducting follow-up research to NARA Bulletin 2015-02: Guidance on Managing Electronic Messages. The Bulletin provides records management guidance for electronic messages, including text messaging and chat/instant messaging. Has your agency begun discussing how you are approaching the management of electronic … Continue reading Agency Participants Needed for Electronic Messages Research
Update on FAR and GRS
In AC 31.2015, we discussed the fact that the Federal Acquisition Regulation (FAR) had not yet caught up with General Records Schedule (GRS) 1.1, published September 2014 in GRS Transmittal 23. This resulted in the FAR and the GRS stating different retention periods for records. We are pleased to announce that these necessary alterations to … Continue reading Update on FAR and GRS
Release of 2014 SAO Report Summary
We are pleased to announce we have completed a review of the 2014 Senior Agency Official (SAO) Reports. The results have been issued in a Summary Report available here (.pdf). These reports cover activities in agencies during calendar year 2014. Acting Chief Records Officer for the U.S. Government, Laurence Brewer, said “The report provides important information on the … Continue reading Release of 2014 SAO Report Summary
Chief Records Officer Position Posted
We wanted to alert the records management community that the Chief Records Officer (CRO) position has been posted on USA Jobs. From the position description: "The CRO leads records management throughout the Federal Government, with an emphasis on electronic records, and assesses the effectiveness of Federal records management policies and programs." The position is open until Tuesday, … Continue reading Chief Records Officer Position Posted
RMSA 2014 released
We are pleased to announce that the 2014 Records Management-Self Assessment (RMSA) report is now available from our website (.pdf). Acting Chief Records Officer for the U.S. Government Laurence Brewer said, "This is our sixth RMSA and we are very pleased to see real progress being made by agencies. We expect this improvement to continue, … Continue reading RMSA 2014 released