Email records include fields of information such as the sender, recipient, date, and subject that may be considered to be a form of metadata. However, since these fields can be populated in multiple ways, they may not provide sufficient information to make email records retrievable and useable for as long as they are needed. Agencies … Continue reading Why does NARA ask for additional metadata for email records?
Category: General
Records Management Training Opportunities in July
Summer is a great time to earn NARA’s Certificate of Records Management by enrolling in our Knowledge Area (KA) courses. We offer a Certificate of Federal Records Management Training to individuals who successfully complete Knowledge Area courses 2-6 and pass exams associated with each course. Upon completion of the courses and exams, participants will receive … Continue reading Records Management Training Opportunities in July
Metadata and Open Data
Have you ever wondered about the relationship between NARA’s metadata guidance, open data, and the Project Open Data Metadata Schema for data.gov? In this post, we provide an overview of these three pieces of guidance and how they work together. NARA Bulletin 2015-04: Metadata Guidance for the Transfer of Permanent Electronic Records NARA Bulletin 2015-04 specifies … Continue reading Metadata and Open Data
April BRIDG Meeting Recap
Tuesday’s Bimonthly Records and Information Discussion Group (BRIDG) meeting was attended in-person and online by about 200 records management professionals. Attendees commented that this meeting was very educational. We had a full schedule of informative speakers. Cindy Smolovik, Supervisor, Records Management Oversight and Reporting Team, provided an update on records management reporting. Ann Cummings, Executive … Continue reading April BRIDG Meeting Recap
Release of Records Management Contract Language
We are pleased to announce that the Records Management Contract Language has been updated on our records management website. NARA has long-provided sample language to use in contracts. This update reflects changes in the way Government creates and manages records and current legal obligations. Federal agencies need to determine what Federal records management requirements should … Continue reading Release of Records Management Contract Language
Records Management Priorities for 2017
Earlier this week, the Archivist of the United States sent a memorandum to Senior Agency Officials for Records Management (SAORM) and agency records officers. The memo reminds them of their federal records and information management responsibilities and specifically addresses three high visibility priorities for 2017: electronic messaging and encrypted messages; managing web records; and ensuring … Continue reading Records Management Priorities for 2017
February BRIDG Meeting Recap
Last week, we held our February Bimonthly Records and Information Discussion Group (BRIDG) meeting. Almost 200 records professionals from across the Federal Government attended in person or watched our live stream. One of our goals for this year is to provide summaries of BRIDG meetings here on Records Express. The highlight of the meeting was a surprise … Continue reading February BRIDG Meeting Recap
Selecting Appropriate Formats for Transfer
We frequently receive questions from agencies about what to do when they have records in formats not listed in our revised Transfer Guidance NARA Bulletin 2014-04. The revised guidance greatly expanded the number of formats acceptable for use when transferring permanent records to the National Archives, but there may still be situations where records are … Continue reading Selecting Appropriate Formats for Transfer
Records Management of Social Media and Electronic Records
We have been receiving questions about the records management responsibilities for content created in social media and through the use of electronic messages. We would like to remind Federal agencies that we have issued guidance on both of these topics: NARA Bulletin 2014-02 for Guidance on Managing Social Media Records, and NARA Bulletin 2015-02 for … Continue reading Records Management of Social Media and Electronic Records
RM Reporting Period Open
Yesterday we opened the records management reporting period, covering activities for 2016. The period runs from January 9, 2017, to March 17, 2017. Agencies should have already received additional communications with full details and instructions from our office. This year, we are asking agencies to report the following: Records Management Self-Assessment (RMSA) and Federal Email Management Reports. … Continue reading RM Reporting Period Open