NARA is receiving more schedules and NA-1005 forms for Federal Records Act (FRA) email scheduled under a Capstone approach, raising questions about how we screen permanent email for public access and what agencies and requesters can expect when having access to these records. While we have taken legal custody of a number of Federal agency email … Continue reading Review of Accessioned Email
Metadata and Open Data
Have you ever wondered about the relationship between NARA’s metadata guidance, open data, and the Project Open Data Metadata Schema for data.gov? In this post, we provide an overview of these three pieces of guidance and how they work together. NARA Bulletin 2015-04: Metadata Guidance for the Transfer of Permanent Electronic Records NARA Bulletin 2015-04 specifies … Continue reading Metadata and Open Data
April BRIDG Meeting Recap
Tuesday’s Bimonthly Records and Information Discussion Group (BRIDG) meeting was attended in-person and online by about 200 records management professionals. Attendees commented that this meeting was very educational. We had a full schedule of informative speakers. Cindy Smolovik, Supervisor, Records Management Oversight and Reporting Team, provided an update on records management reporting. Ann Cummings, Executive … Continue reading April BRIDG Meeting Recap
Agency Records Management Reports Posted
Yesterday, April 6th, NARA issued a press release about the 2016 records management reporting period. You can read the full press release here. Our office is posting the Senior Agency Official for Records Management (SAORM) Reports and Federal Email Management Reports online. These two reports focus on how agencies are meeting the goals of the … Continue reading Agency Records Management Reports Posted
Release of Records Management Contract Language
We are pleased to announce that the Records Management Contract Language has been updated on our records management website. NARA has long-provided sample language to use in contracts. This update reflects changes in the way Government creates and manages records and current legal obligations. Federal agencies need to determine what Federal records management requirements should … Continue reading Release of Records Management Contract Language
Records Management Priorities for 2017
Earlier this week, the Archivist of the United States sent a memorandum to Senior Agency Officials for Records Management (SAORM) and agency records officers. The memo reminds them of their federal records and information management responsibilities and specifically addresses three high visibility priorities for 2017: electronic messaging and encrypted messages; managing web records; and ensuring … Continue reading Records Management Priorities for 2017
Records Management Training Opportunities in April
Spring is a great time to earn NARA’s Certificate of Records Management by enrolling in our Knowledge Area (KA) courses. We offer a Certificate of Federal Records Management Training to individuals who successfully complete Knowledge Area courses 2-6 and pass exams associated with each course. Upon completion of the courses and exams, participants will receive … Continue reading Records Management Training Opportunities in April
February BRIDG Meeting Recap
Last week, we held our February Bimonthly Records and Information Discussion Group (BRIDG) meeting. Almost 200 records professionals from across the Federal Government attended in person or watched our live stream. One of our goals for this year is to provide summaries of BRIDG meetings here on Records Express. The highlight of the meeting was a surprise … Continue reading February BRIDG Meeting Recap
Selecting Appropriate Formats for Transfer
We frequently receive questions from agencies about what to do when they have records in formats not listed in our revised Transfer Guidance NARA Bulletin 2014-04. The revised guidance greatly expanded the number of formats acceptable for use when transferring permanent records to the National Archives, but there may still be situations where records are … Continue reading Selecting Appropriate Formats for Transfer
Records Management of Social Media and Electronic Records
We have been receiving questions about the records management responsibilities for content created in social media and through the use of electronic messages. We would like to remind Federal agencies that we have issued guidance on both of these topics: NARA Bulletin 2014-02 for Guidance on Managing Social Media Records, and NARA Bulletin 2015-02 for … Continue reading Records Management of Social Media and Electronic Records