Advances in computing have made moving files between different platforms much easier than just a few years ago. The adoption of the UNICODE standard for character encoding and cross compatibility between operating systems has made problems opening a file received as an attachment to an email, downloaded from a web site, or accessed on a … Continue reading Best Practices for File Naming
Opportunity for Comment: Draft SAORM Bulletin
We are requesting comments on a draft Bulletin entitled “Guidance on Senior Agency Officials for Records Management.” The draft is available here (.pdf) We anticipate releasing this Bulletin by the end of the fiscal year. It was developed to consolidate guidance on the SAORM position and to clarify their roles and responsibilities. The Bulletin also … Continue reading Opportunity for Comment: Draft SAORM Bulletin
Universal Electronic Records Management Requirements
We are pleased to announce the release of the Universal Electronic Records Management Requirements as part of our Federal Electronic Records Modernization Initiative (FERMI). Through this initiative, we have been working to improve the way agencies acquire ERM services and solutions. Agency staff can use the Universal ERM requirements as a starting point when writing a … Continue reading Universal Electronic Records Management Requirements
Records Management Training Opportunities in August
Click here to register! August is a great time to earn NARA’s Certificate of Records Management by enrolling in our Knowledge Area (KA) courses. We offer a Certificate of Federal Records Management Training to individuals who successfully complete Knowledge Area courses 2-6 and pass exams associated with each course. Upon completion of the courses and … Continue reading Records Management Training Opportunities in August
NARA Review of Proposed CIA Records Schedule
Due to recent interest, we are sharing information on a proposed Central Intelligence Agency (CIA) records schedule. NARA released a press release this morning and we are sharing additional resources here. NARA is in the final stages of the records scheduling process with CIA to authorize the disposal after 30 years of various categories of … Continue reading NARA Review of Proposed CIA Records Schedule
Why does NARA ask for additional metadata for email records?
Email records include fields of information such as the sender, recipient, date, and subject that may be considered to be a form of metadata. However, since these fields can be populated in multiple ways, they may not provide sufficient information to make email records retrievable and useable for as long as they are needed. Agencies … Continue reading Why does NARA ask for additional metadata for email records?
Records Management Training Opportunities in July
Summer is a great time to earn NARA’s Certificate of Records Management by enrolling in our Knowledge Area (KA) courses. We offer a Certificate of Federal Records Management Training to individuals who successfully complete Knowledge Area courses 2-6 and pass exams associated with each course. Upon completion of the courses and exams, participants will receive … Continue reading Records Management Training Opportunities in July
Managing National Security Information Course Offering
We will be hosting a one-day training course, “Managing the Lifecycle of National Security Information” on Thursday, May 25, 2017 at Archives II in College Park, MD. This course is a one-day course designed to improve the management of classified records in the intelligence, law enforcement, and defense communities by integrating records management, information security, and … Continue reading Managing National Security Information Course Offering
Review of Accessioned Email
NARA is receiving more schedules and NA-1005 forms for Federal Records Act (FRA) email scheduled under a Capstone approach, raising questions about how we screen permanent email for public access and what agencies and requesters can expect when having access to these records. While we have taken legal custody of a number of Federal agency email … Continue reading Review of Accessioned Email
Metadata and Open Data
Have you ever wondered about the relationship between NARA’s metadata guidance, open data, and the Project Open Data Metadata Schema for data.gov? In this post, we provide an overview of these three pieces of guidance and how they work together. NARA Bulletin 2015-04: Metadata Guidance for the Transfer of Permanent Electronic Records NARA Bulletin 2015-04 specifies … Continue reading Metadata and Open Data