DRAFT Capstone GRS Available

General Records Schedule 6.1: Email Managed Under a Capstone Approach 

Given public interest in Federal Government email management, and in conjunction with its publication in the Federal Register, NARA is soliciting comments on General Records Schedule 6.1: Email Managed under a Capstone Approach. To facilitate the comment process, a copy of the review package comprised of the proposed records disposition schedule, accompanying FAQ, and appraisal memoranda, can be downloaded (.pdf).  To aid in public understanding of this GRS, we created a White Paper (.pdf) that provides additional background information on the Capstone approach, appraisal of records at NARA, and the development of this general records schedule.

This records schedule was developed to provide disposition authority for agencies who implement a Capstone approach to managing their email as outlined in NARA Bulletin 2013-02: Guidance on a New Approach to Managing Email Records [Capstone]; and to assist agencies in meeting Goal 1.2 of the Managing Government Records Directive (M-12-18), which requires agencies to manage both permanent and temporary email records in an accessible electronic format by December 31, 2016.

So that we can insure all comments are received and considered, comments must be sent to request.schedule@nara.gov no later than June 1, 2015.

An open public meeting will also be held to solicit comments on this schedule. The meeting will be held on Thursday, May 21, 2015, in the McGowan Theater (basement level), National Archives and Records Administration downtown building, 700 Pennsylvania Avenue, NW (Metrorail’s Yellow or Green lines to the Archives/Navy Memorial station). Please enter on the Constitution Avenue side of the building, the “Special Events” entrance (which is actually the exit for the general public). Additional information on this meeting is published in a separate Federal Register Public meeting Notice.