We first released the Universal Electronic Records Management Requirements in August 2017. We released Version 2 in April 2020. These requirements marked the first major milestone in the Federal Electronic Records Modernization Initiative (FERMI). These requirements identify high level business needs for managing electronic records and come from existing NARA regulations, policy, and guidance.
We are now in the process of reviewing the requirements and making updates. A few of the suggestions we’ve heard over the last few years include:
- Reviewing the records categories
- Adding language on digital preservation and digitization
- Aligning with national and international standards
We want to hear from you! What do you think should be added or updated? We would like to receive feedback from a variety of stakeholders, so please share widely. Send comments to rmpolicy@nara.gov by December 30, 2022.
I recommend having less rigorous requirements for temporary records housed in COTS. Building in the current requirements is either not possible and/or extremely burdensome on financial and support resources.
As someone who manages our Agency’s Employee Medical File System (EMFS) in accordance with System of Records OPM GOVT/10 and covered by GRS 2.7 Item 060 Occupational individual medical case files; when can Agencies begin sending Employee Medical Folders (EMF) to the National Personnel Records Center. We are told by NARA POCs that they will not accept electronic records; this is unfortunate since our records are electronic, it requires wasteful printing and then of course wasteful NARA storing these for 30 more years vs. if we could immediately send in electronic EMFs in SecureZip Password encrypted folders.