Flexible Retentions in the GRS

Here is the next tip from our GRS Team.  Flexible retentions in the GRS: Your new best friend Many new GRS disposition instructions look like this:  “Destroy when 3 years old, but longer retention is authorized if required for business use.”  Some reviewers have criticized us for this latitude, and recommended that we state a … Continue reading Flexible Retentions in the GRS

Opportunity for Comment: Managing Digital Identity Authentication Records

We are requesting comments on a draft NARA Bulletin entitled “Guidance on Managing Digital Identity Authentication Records." The draft is available here (.pdf). This draft Bulletin will provide guidance on the records management requirements related to digital identification records. Specifically, this guidance will provide guidance on managing digital identity authentication-related transactional records, such as digital certificates … Continue reading Opportunity for Comment: Managing Digital Identity Authentication Records

Opportunity for Comment: Managing Electronic Messages

We are requesting comments on a draft NARA Bulletin entitled “Guidance on Managing Electronic Messages." This draft Bulletin applies to text messaging, chat/instant messaging, messaging functionality in social media tools or apps, voice messaging, and similar forms of electronic messaging systems. The Bulletin addresses the new definition for electronic messages and other issues covered in … Continue reading Opportunity for Comment: Managing Electronic Messages

Reminder: Capstone GRS Public Meeting

This is a reminder that NARA is holding an open public meeting on Thursday, May 21, 2015, from 10 a.m. to 12 p.m. in the McGowan Theater (basement level), National Archives and Records Administration downtown building, 700 Pennsylvania Avenue, NW to solicit comments on General Records Schedule 6.1: Email Managed under a Capstone Approach.  This … Continue reading Reminder: Capstone GRS Public Meeting

Whatever Happened to GRS Email and Word Processing Files?

Our GRS Team continues to work on updating the General Records Schedules. However, they also will be providing updates on particular questions that they receive. Consider this your GRS Tip of the Month! Whatever happened to GRS items for electronic mail and word processing files? NARA enacted a new policy in 1998: all new records schedules must … Continue reading Whatever Happened to GRS Email and Word Processing Files?

Records Management Maturity Model

Another item in the OMB/NARA Managing Government Records Directive that we have been working on is item B4. This item called on us to identify a government-wide analytical to help agencies evaluate the effectiveness of their records programs. We have been working with the Federal Records Council on this project and are now pleased to … Continue reading Records Management Maturity Model

Case for Records Management Course Offering

In response to agency requests, we will host a second offering of The Case for Records Management: Issues for Federal Agency Counsel at Archives I in Washington, DC on Monday, May 11, 2015. Why attend? Legal professionals know when business-critical information is missing or inaccessible, an agency risks fines, damage to its reputation, failure to perform … Continue reading Case for Records Management Course Offering

DRAFT Capstone GRS Available

General Records Schedule 6.1: Email Managed Under a Capstone Approach  Given public interest in Federal Government email management, and in conjunction with its publication in the Federal Register, NARA is soliciting comments on General Records Schedule 6.1: Email Managed under a Capstone Approach. To facilitate the comment process, a copy of the review package comprised … Continue reading DRAFT Capstone GRS Available

OPM Releases Final Records Management Occupation Flysheet

OPM released a memorandum for Chief Human Capital Officers announcing the final version of the Records Management Occupation Flysheet (O308) and the Qualification Standard on March 10. This action formally created a new occupational series of records and information management. We believe this will elevate the roles, responsibilities, and skill sets for agency records officers and … Continue reading OPM Releases Final Records Management Occupation Flysheet