The following post is from the GRS Team. New schedules published in General Records Schedule (GRS) Transmittals are not one-to-one replacements of old schedules. Crosswalks provide temporary bridges to help agencies understand what has changed in the GRS and how to convert superseded authorities to new authorities. Once the new GRS is completed and in place … Continue reading Making Use of GRS Crosswalks
Tag: GRS
Update on FAR and GRS
In AC 31.2015, we discussed the fact that the Federal Acquisition Regulation (FAR) had not yet caught up with General Records Schedule (GRS) 1.1, published September 2014 in GRS Transmittal 23. This resulted in the FAR and the GRS stating different retention periods for records. We are pleased to announce that these necessary alterations to … Continue reading Update on FAR and GRS
Capstone GRS Published
We are happy to announce the publication of GRS Transmittal 25 (.pdf), which issues GRS 6.1, Email Managed Under a Capstone Approach. The transmittal only adds new chapter GRS 6.1; all schedules in Transmittal 24 are still current and active. GRS 6.1 is available only to agencies implementing a Capstone approach to managing email. Agencies choosing to … Continue reading Capstone GRS Published
Flexible Retentions in the GRS
Here is the next tip from our GRS Team. Flexible retentions in the GRS: Your new best friend Many new GRS disposition instructions look like this: “Destroy when 3 years old, but longer retention is authorized if required for business use.” Some reviewers have criticized us for this latitude, and recommended that we state a … Continue reading Flexible Retentions in the GRS
Reminder: Capstone GRS Public Meeting
This is a reminder that NARA is holding an open public meeting on Thursday, May 21, 2015, from 10 a.m. to 12 p.m. in the McGowan Theater (basement level), National Archives and Records Administration downtown building, 700 Pennsylvania Avenue, NW to solicit comments on General Records Schedule 6.1: Email Managed under a Capstone Approach. This … Continue reading Reminder: Capstone GRS Public Meeting
Whatever Happened to GRS Email and Word Processing Files?
Our GRS Team continues to work on updating the General Records Schedules. However, they also will be providing updates on particular questions that they receive. Consider this your GRS Tip of the Month! Whatever happened to GRS items for electronic mail and word processing files? NARA enacted a new policy in 1998: all new records schedules must … Continue reading Whatever Happened to GRS Email and Word Processing Files?
GRS Project Update
This update comes from the GRS Team. First, we would like to note that monthly status updates on the GRS project are available on our web page in the “Recent News” section. These status updates include all present and future schedules we are working on or have planned, which GRS Transmittal we expect to issue … Continue reading GRS Project Update
DRAFT Capstone GRS Available
General Records Schedule 6.1: Email Managed Under a Capstone Approach Given public interest in Federal Government email management, and in conjunction with its publication in the Federal Register, NARA is soliciting comments on General Records Schedule 6.1: Email Managed under a Capstone Approach. To facilitate the comment process, a copy of the review package comprised … Continue reading DRAFT Capstone GRS Available
GRS Update: Bucketing Items
This update is from our General Records Schedule (GRS) Team The GRS Team has recently been reviewing a number of schedules from agencies that bucket GRS items. (This review is part of the normal internal stakeholder review process that all schedules go through and any schedules superseding GRS items are reviewed by the GRS Team.) … Continue reading GRS Update: Bucketing Items
GRS Notifications
This week we issued AC Memo 9.2015 reminding agencies about the need to notify NARA if they are going to be using their own authorities instead of the General Records Schedule (GRS). The communication extended the January 16, 2015, deadline in AC Memo 03.2015 to submit notifications to March 1, 2015. There are consequences to … Continue reading GRS Notifications