Metadata is loosely defined as “data about data”. In electronic records management its definition can be refined to mean the factual information related to records such as who took a photograph, what the title of a publication is, where a video was shot, when a speech was recorded, and why a report is security classified. … Continue reading Metadata in Electronic Records Management
We are requesting comments on a draft Bulletin entitled “Agency Records Management Training Requirements.” The draft is available here. We anticipate releasing this Bulletin later this year. It was developed to support the July release of OMB Circular A-130, as well as current laws and Directives governing Federal records management programs. This Bulletin will specify … Continue reading Opportunity for Comment: Draft Training Bulletin
We are pleased to announce the release of the Electronic Messages White Paper. Throughout fiscal year 2016, NARA conducted research to assess current practices in Federal agencies regarding the management of electronic messages and use of electronic messaging technology. This white paper represents NARA’s findings as of March 2016. On the whole, NARA’s research indicates that … Continue reading Release of Electronic Messages White Paper
We are pleased to announce that we have submitted proposed rules affecting records management regulations to the Office of the Federal Register. We are proposing these regulation changes to reflect the Managing Government Records Directive (.pdf) and updates to the Federal Records Act. We also want to account for changes in technology, practice, and NARA’s organization structure. The … Continue reading Regulations Update
President Barack Obama signed into law the FOIA Improvement Act of 2016 last week. This law codifies many of the Administration’s openness policies and initiatives into the Freedom of Information Act (FOIA) and advances open government. It also highlights the importance of NARA’s Office of Government Information Services (OGIS) to the FOIA process. Follow OGIS’s … Continue reading FOIA Improvement Act of 2016
We are pleased to announce the first two agencies approved to use General Records Schedule (GRS) 6.1 for email managed under a Capstone approach are the National Archives and Records Administration (NARA) and the National Security Agency (NSA). Goal 1.2 of the Managing Government Records Directive (M-12-18) (.pdf) requires all agencies to manage permanent and temporary … Continue reading First Approvals to Use Capstone GRS
We are pleased to announce that we have submitted proposed rules affecting records management regulations to the Office of the Federal Register. We are proposing these regulation changes to reflect the Managing Government Records Directive and updates to the Federal Records Act. We also want to account for changes in technology, practice, and NARA’s organization … Continue reading Proposed Rules for Records Management Regulations
We are pleased to announce the issuance of NARA Bulletin 2015-02, Guidance on Managing Electronic Messages. This Bulletin applies to text messaging, chat/instant messaging, messaging functionality in social media tools or apps, voice messaging, and similar forms of electronic messaging systems. The Bulletin addresses the new definition for electronic messages and other issues covered in … Continue reading Release of NARA Bulletin 2015-02: Guidance on Managing Electronic Messages
NARA is pleased to announce that we have issued NARA Bulletin 2015-01, Determining the Appropriate Age for Scheduling the Legal Transfer of Permanent Records to the National Archives and Records Administration (NARA). This Bulletin clarifies the appropriate age at which permanent records, regardless of their media or format, should be transferred into NARA’s legal custody. … Continue reading Release of NARA Bulletin 2015-01
We are requesting comments on a draft NARA Bulletin entitled “Guidance on Managing Digital Identity Authentication Records." The draft is available here (.pdf). This draft Bulletin will provide guidance on the records management requirements related to digital identification records. Specifically, this guidance will provide guidance on managing digital identity authentication-related transactional records, such as digital certificates … Continue reading Opportunity for Comment: Managing Digital Identity Authentication Records
